Writing Effective Meeting Minutes – Continued Writing style – Person and tense There is no rigid format or style for Minutes, just some conventions. The key issue is that the Minutes should form a clear record of what took place. Minutes are usually written in the past tense, using reported speech It is best if they are written objectively, recording what happens. For example;- “It was agreed that Richard Salam should write a report on ABC, and present it at the next meeting “ You might insert an action note in bold, so actions are easily picked up, Action – RS to report on ABC at next meeting Or you could say “John Jones asked Richard Salam to prepare a report on ABC to present to the next meeting “ Action – RS report on ABC at next meeting Even if there has been a long discussion on a point, perhaps even an argument, you do not record all of that. Wait for the point to be settled and then summarise the outcome. At the end of a long discussion and some argument y...
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